All students are responsible for the payment in full of all tuition and fees incurred. During enrollment periods students who have not met their financial obligations prior payment deadline will be administratively withdrawn from all registered courses and will remain responsible for any non-refundable fee charges the student incurred during the registration process. Any student owing a balance after any pre-agreed or published due date will be assessed a $50.00 late payment fee.

The College reserves the right to withhold any grades, graded work assignments or projects, transcripts (unofficial & official), certificates, diplomas, and participation in commencement ceremonies from students whose financial obligations have not been fully satisfied. Holds will be placed on a student’s academic record and the student will be unable to register for additional courses until the balance is paid in full.

The College reserves the right to submit any unpaid financial obligations of former and current students to a third party collection agency and to levy a collection fee. By registering for classes the student agrees to pay the reasonable costs and expenses of collection, including the collection agency fee and attorney fees in the event that CBS places any outstanding account, debt or claim with a collection agency. Non-payment of a delinquent account may also result in notification of the national credit bureaus.

If a class is cancelled by the institution prior to class starting date, 100% of tuition and applicable fees for the particular course will be refunded. A change in the scheduled professor does not constitute a cancellation and will not entitle the student to a refund.

Official notice of course change requests must be submitted by the student according to the published refund schedule in order to qualify for any tuition refunds. Tuition refund percentages are calculated based on the submission date of the Add/Drop Form or Voluntary Withdrawal Form. Any debt owed by the student and/or any refund due to the student will be determined upon receipt of official notice. Adjustments will be made to tuition charges and fees which are considered refundable and are designated in the tuition and fee schedule.

The refund schedule that follows assume that all applicable charges were paid in full prior to the withdrawal otherwise the student may actually owe a balance to CBS. Proceeds originating from refunds that are in excess of all student account charges (tuition, fees, and other related expenses) will be mailed to the student. Students should maintain their current address and contact information online at myrecords.cbshouston.edu.

Note: The following refund schedule differs from the Department of Education and other financial aid refund policies. Students who are receiving financial aid under Title IV or other financial aid programs should also consult the Title IV refund policies in this catalog or contact the Student Financial Services Office for details.

“Days” in the following refund schedule refers to the number of days since the first scheduled class day of the term according to the academic calendar and not the number of days a particular class has met, the number of classes the professor has officially attended or missed, or the number of scheduled classes the student has attended or missed. In the event that the final day of a particular refund deadline falls on a Friday, Sunday or holiday, the calculation will be based on the next CBS business day.

Course Drop Refund Policy

Effective Summer 2012

Full-Term	14 week course
Drop prior to the start of the term	100% refund
Drop during the first week of the term	70% refund
Drop during the second week of the term	70% refund
Drop during the third week of the term	30% refund
Drop during the fourth week of the term	30% refund
Drop beginning the fifth week or later	0% refund
Part of Term	10 week course
Drop prior to the start of the first class meeting	100% refund
Drop after the first class meeting	70% refund
Drop after the second class meeting	30% refund
Drop after the third class meeting or later	0% refund
Part of Term	5 week course
Drop prior to the start of the first class meeting	100% refund
Drop after the first class meeting	70% refund
Drop after the second class meeting or later	0% refund
Part of Term	2 week course
Drop prior to the start of the first class meeting	100% refund
Drop after the first class meeting	70% refund
Drop after the second class meeting or later	0% refund
Part of Term	1 week course
Drop prior to the start of the first class meeting	100% refund
Drop after the first class meeting	70% refund
Drop after the second class meeting or later	0% refund

In January of each year per the IRS guidelines, CBS provides an IRS Form 1098-T to all students who had qualified tuition and other related educational expenses billed to them during the previous calendar year. The form will no longer be mailed because it can be retrieved by logging into the individual student’s account in myrecords.cbshouston.edu and by clicking on 1098-T at the top of their account page.

This form is informational only and should not be considered as tax opinion or advice. It serves to alert students that they may be eligible for federal income tax education credits. Receipt of Form 1098-T does not indicate eligibility for the tax credit. To determine the amount of qualified tuition and fees paid, and the amount of scholarships and grants received, a taxpayer should use their own financial records.

Students or organizations who submit two checks that are not honored by the bank (unless due to bank error) to the College for tuition and fees, books, or for any other obligation will forfeit their check-writing privileges. In the event that this occurs the student or organization must satisfy any current or future financial obligations by cash, cashier’s check, money order, or credit card only. No future checks from the student or organization will be accepted.

In addition, a student who has tendered to the College a check returned unpaid by the bank will be assessed a $30 returned check fee. If payment is not submitted by the due date indicated, a $50.00 late payment fee will also be assessed and the student will be placed on holds.

There may be situations where a student will need to request a replacement check for a student account credit refund check that was lost or destroyed. The student should contact Student Financial Services This e-mail address is being protected from spambots. You need JavaScript enabled to view it to request the replacement check and provide appropriate written documentation of the circumstances to support the request.

To generate a replacement check CBS will be required to stop payment (CBS will be charged a fee by the financial institution) on the original check prior to issuing a replacement check. The respective fee will be charged on the student’s account as a “Stop Payment” transaction and the replacement check will reflect the adjusted credit balance on the account. If it was an action of CBS that resulted in the need for a replacement check the student’s account will not be assessed the “Stop Payment’ fee. CBS is not responsible if the check was sent to the current address the student’s record. Students are responsible for updating their mailing address in myrecords using their student login.